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ATTENDANCE REMINDERS!!!
Posted On:
Wednesday, November 01, 2006
Please Read!
 

ELMORE COUNTY PUBLIC SCHOOLS STUDENT ATTENDANCE POLICY

All students, regardless of age, enrolled in the Elmore County School System are required to be in

continuous attendance at their designated school. Prompt and regular attendance at school

provides students with the skills needed for future success and aids in the development of good

character. While occasional absences are unavoidable, state law places the responsibility for

regular attendance upon the parent/guardian. The Code of Alabama (16-28-15) requires that a

written note from the parent/guardian stating the reason for the absence must confirm every

absence (to include check-outs)within three school days. Failure to furnish the written

explanation for the absence may result in the student being considered truant with the

knowledge of the parent/guardian or person in control of the student. Participation in

legitimate school activities or special reasons acceptable to the principal may be excused if

permission is granted prior to the absence. Students with excused absences may make up the

work missed. Students with unexcused absences will receive zeros for the work that took place

during the unexcused absences and will not be allowed to make up the work missed.

Grades K - 6

Any student in grades K-6 who has accumulated more than 20 excused or unexcused absences

may be considered for retention. In grades K-6, when a student has accumulated seven(7)

excuses that have not been verified by a physician's statement, the student may be required,

at the discretion of the principal, to secure such a statement.

Grades 7 - 8

Any student in grades 7-8 traditional schedule that has accumulated more than 10 excused or

unexcused absences may be considered for retention.

Grades 7 - 12

Students in grades 7-12 who accumulate more than 7 excused or unexcused absences in an

eighteen-week blocked class may be denied credit for that course. Students in grades 9-12 who

accumulate more than 4 excused or unexcused absences in a nine-week class may be denied

credit for that course. Required court appearances and physician-verified absences are considered

excused absences. In grades 7-12, when a student has accumulated five (5) excuses for illness

during a semester that have not been verified by a physician's statement, the student may be

required, at the discretion of the principal, to secure such a statement.

Excused Absences

Written documentation must be submitted no later than three (3) days after the student's return

to school.

1. Illness

2. Legal quarantine

3. Court-required appearance

4. Death in the immediate family

5. Inclement weather which could be dangerous to the life and health of the child

as determined by the principal

6. Emergency conditions as determined by the superintendent or principal

7. Prior permission of the principal with consent of the parent/guardian

On the day of the student's return to school, he/she must arrange with the teacher for make-up

work to be completed at a mutually agreed upon time. If the student fails to make arrangements

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or fails to meet the deadline, he/she will receive a zero for the missed work unless another

excused absence has occurred.

Students who are out of class due to college day or other approved activities should be prepared to

complete make-up work the day that they return to school.

For excused absences of five (5) consecutive days or more, consideration should be given to the

volume of make-up work required. The teachers should cooperate to establish a reasonable

schedule for submission of make-up work. Make-up work for a preceding nine weeks should be

completed within two weeks of the next nine weeks, unless there are extenuating circumstances.

(FILE: JQH Policy Manual for pregnant students)

Unexcused Absences (Make-up work not permitted)

1. Failure to register or start to school on time

2. Truancy

3. Missing a bus or ride

4. Suspension

5. Unauthorized trips, such as shopping, hunting, fishing, ball games, etc.

6. Birthdays or other celebrations

7. Any absence for which a written excuse was not provided within three (3) days

CHECK-OUT / CHECK-IN

Checkouts, check-ins, and tardies will be considered as absences from those class periods missed

and treated as any other absence (to include. (FILE: JBE Policy Manual)

1. Students who leave school for any reason must check-out through the school office

following their school's check out procedure.

2. Only persons whose names appear on the school's registration form may check out

students, unless the school receives permission in writing in advance from the

parent/guardian.

3. Written permission is to be given first by the parent/guardian or "emergency person"

shown on the school's registration form before each check-out, except in cases of sudden

illness, accident, or similar incident where telephone confirmation is the only alternative.

4. Check-ins and check-outs are considered absences in classes missed. In order to be

excused, a written explanation for the absence must be submitted when the student returns

to school and will follow the same guidelines for excused or unexcused absences in regard

to make-up work.

Parent Notification Grades K - 12

The parent/guardian must be notified in writing by the school when a student has accumulated one

(1) unexcused absence. By law, all absences that are not explained by a written excuse within

three school days, are consider truant. At that time the parent will be provided a copy of

Alabama's compulsory school attendance laws and advised of the penalties and procedures that

will be followed in the event of further unexcused absences.

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The principal or designee must notify parent/guardian with a written notice when a student has

accumulated three (3) unexcused absences. Failure to notify the parent/guardian would result in

the student continuing in good status even if absences exceed the maximum number of absences.

Upon the fifth (5th) unexcused absence, a follow-up letter and telephone call scheduling a

conference with an administrator, the parent/guardian, guidance counselor, student, and

attendance supervisor will be required. This conference should be held at the school within one

school week of the written notification. At this meeting, the parent/guardian and student will be

notified the following consequences may occur if any more unexcused absences are accumulated

during the remainder of the school year:

• Participation in the Early Warning Truancy Prevention Program provided by the juvenile

court.

• Possible referral to the Helping Families Initiative Program

• Possible retention/denial of credit

• Appearance in juvenile court

Failure to attend the school conference for five (5), or more, unexcused absences may result

in a referral to the Early Warning Truancy Prevention Program.

If a student accumulates seven (7) unexcused absences, the Elmore County Attendance

Coordinator will, within ten (10) school days, file a complaint against the parent/guardian and the

student. This will require the parent/guardian and student's attendance along with the Elmore

County Attendance Coordinator and the Chief Juvenile Probation Officer at an Early Warning

Truancy Prevention conference in the Juvenile Probation Office at the Elmore County Judicial

Building.

Failure to attend the Early Warning Truancy Prevention Program may result in a petition

being filed by the Elmore County Attendance Coordinator for the parent/guardian and

student to appear in juvenile court.

If a student accumulates an additional truancy after an Early Warning Truancy Conference or if

the parent and student do not attend a scheduled Early Warning Truancy Conference the family

may be referred to the Helping Families Initiative program. If a student accumulates two (2)

additional unexcused absences after an Early Warning Truancy Conference during the school year

for a total of at least nine (9) unexcused absences the Elmore County Attendance Coordinator

will, within ten (10) school days, file a petition for the parent/guardian and the student to appear in

juvenile court

Grades 9-12 Denial of Credit

Semester Courses

Upon the fifth (5th) unexcused absence in an eighteen-week course, a follow-up letter and

telephone call scheduling a conference with the principal, guidance counselor, student, and/or

teachers will be required. The student and the parent/guardian will be notified at the conference

that he/she may be denied credit.

If a student receives seven (7) unexcused absences in an eighteen-week course, a conference will

be held with the parent/guardian, student, and principal. At this conference the principal shall

determine if credit is to be denied.

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